MERITRONICS CORPORATION PRIVACY POLICY
This Privacy Policy (the “Policy”) sets forth the privacy principles that Meritronics Corporation and its subsidiaries (collectively, “Meritronics”) follows with respect to the processing of Personal Information (as defined below) of its potential, current and former customers, suppliers, vendors, business partners, website visitors, visitors to our facilities, job applicants and independent contractors. Meritronics collects, stores, processes and discloses Personal Information as permitted by applicable laws, including the General Data Protection Regulation of the European Union. This Policy describes how we collect, use, disclose and otherwise process Personal Information about you when you visit our website at www.Meritronics.com (“Site”), submit Personal Information directly to us on the Site, inquire about our products or services or apply for employment or provide independent contractor, temporary staffing or other services to us. We collectively refer to these activities, together with the operation of our Site, as “Services”.
In this Privacy Policy, “us”, “we” and “our” refers to Meritronics and “you” refers to persons covered by this Policy.
I. PERSONAL INFORMATION MERITRONICS MAY COLLECT AND HOW IT IS USED
“Personal Information”
means any information relating to an identified or identifiable individual. Meritronics
collects, stores and processes the following Personal Information concerning
its potential, current and former customers, suppliers, vendors, business
partners, website visitors, visitors to our facilities, job applicants and
independent contractors using the Services for the purposes described below, to
the extent permitted by applicable law.
| Type of Personal Information Collected, Processed and/or Disclosed | Purpose of Such Collection, Processing and/or Disclosure |
|---|---|
| Potential, current and former customers, suppliers, vendors, business partners, website visitors and facilities visitors | |
| Contact details (e.g. name, street address, email address, phone number, employer, job title) | To provide you with the Services, including by allowing you to create and manage your account, providing you with information about our products and Services; to communicate with you and respond to your inquiries, comments and requests; to solicit business or present potential business opportunities; marketing calls; sending you marketing communications; and advertise to you on other websites; to understand and analyze the usage trends and preferences of users of our Services; to improve the Site; to comply with legal process; to maintain our contractual relationships with our customers, vendors and business partners |
| Government issued identification, country of citizenship, profile photos, video images | For facility security measures, including issuance of visitor passes and access to our facilities; legal and regulatory compliance; promotional purposes, with consent |
| IP address, browser type, device ID, OS (operating system) type, information on actions taken on our Site, dates and times of actions | To analyze the effectiveness of our communications, including marketing campaigns; to tailor our Services, content and communications to you; to create and publish content relevant to you; to understand and analyze the usage trends and preferences of users of our Services; to improve the Site and the Services, such as by assessing how many users access or use our Services, which content, products and features of our Services most interest our visitors, what types of offers our customers like to see and how our Services perform; to improve our products and services; network and/or data security; to enforce legal rights and comply with legal process |
| Personal Information directly related to accessing or using the Services (e.g. confirming whether an email recipient opened an emails or whether a Site visitor clicked on a link), where permitted by law | To analyze the effectiveness of our communications, including marketing campaigns |
| Job Applicants | |
| Name and contact information (e.g., name, street address, town/city, state/province, country, email address and phone numbers) | Process applications for employment |
| Identification information (e.g., social security number, taxpayer identification number, national identification number and passport and driver’s license information, including birth date and place); legal residency information, work permit and visa information | Verification of right to work in a given jurisdiction |
| Gender | Government reporting and where no other identifying details are provided |
| Nationality and ethnic origin | Government reporting and compliance |
| Veteran or military status | Determining compliance with government programs and preferences relating to veteran or military status |
| Personal information contained in cover letters, resumes and employment applications, including employment related and salary information | Making employment decisions |
| Current employment status | Verification of information contained in employment application |
| Current or past salary, where permitted by applicable law | Formulating employment offers |
| Consumer, credit and criminal background information (when permitted by law and with applicant consent) | Assessing suitability for employment in certain positions |
| Disability information | Assessment of ability to offer reasonable accommodation |
| Results of drug testing when requested and obtained in accordance with applicable law | Assessing suitability for certain positions in the Company (e.g. truck drivers and heavy equipment operators) |
| Temporary Workers (employed by staffing agencies or other third parties) | |
| Name and image, job title/job code, plant, department, location, supervisor, temporary employee identification number/badge number; home address, birth date, phone number, emergency contact details, medical practitioner contact details (i.e. name, address, phone number), next of kin and pre- employment health questionnaire | Facility access (i.e. badges) |
| Contact information (i.e., name, street address, town/city, state/province, country, email address and phone numbers); identification information (e.g., social security number, taxpayer identification number, national identification number and passport and driver’s license information, including birth date); legal residency information, work permit, visa information; date of hire; gender; temporary employee identification number; job information (e.g. job code, job title, job grade, location, supervisor) | Authentication and access to Meritronics IT systems and applications, such as email |
| Independent Contractors | |
| Name and contact information (i.e., name, street address, town/city, state/province, country, email address and phone numbers); identification information (e.g., social security number, taxpayer identification number, national identification number and passport and driver’s license information, including birth date); legal residency information | Payment of fees for services; preparation and delivery of income tax documents; authentication and access to Meritronics IT systems and applications, such as email |
| Bank account details (e.g. account number); Financial/credit information/insurance information) | Payment of fees for services; confirming compliance with Meritronics policies for independent contractors |
| Work permit, visa information; date of hire; gender; job information (e.g. job code, job title, job grade, location, supervisor) | Authentication and access to Meritronics IT systems and applications, such as email |
Note: Meritronics does not necessarily collect all of the above-listed information from any particular individual using the Services or covered by this Policy. In case we use Personal Information for reasons other than those listed above, we will provide you notice of such uses or obtain your consent, in each case if required by applicable law.
II. SOURCES OF PERSONAL INFORMATION THAT MERITRONICS MAY COLLECT
The above-listed Personal Information may be provided directly by you to us by email or in online submission fields that you complete on our Site (including our Site’s Partner Connect portal) or on the websites of third parties we direct you to. In addition, we may receive Personal Information about you from third party marketing partners and databases, and we may combine this information with other Personal Information we maintain about you, if permitted by applicable law and, if required by applicable law, with your consent. Finally, we may also receive Personal Information about you from other sources such as employers, business partners, public databases and other commercially and publicly available sources.
One way we collect Personal Information on the Site is through use of cookies and similar technologies. You may set your browsers to provide notice before they receive a cookie, giving you the opportunity to decide whether to accept the cookie. You can also set your browsers to turn off cookies. If you do so, however, some areas of the Site may not function properly.
We may also use analytics
providers such as Google Analytics, which use cookies and similar technologies
to collect and analyze information about use of the Services and report on
activities and trends. These services may also collect information regarding
the use of other websites, apps and online resources. You can learn about
Google’s practices by going to
https://www.google.com/policies/privacy/partners/, and opt out of them by
downloading the Google Analytics opt-out browser add-on, available at
https://tools.google.com/dlpage/gaoptout.
III. HOW MERITRONICS MAY USE PERSONAL INFORMATION
Meritronics may use your Personal Information for the following purposes:
● To provide you with the Services, including by creating and managing your account, providing you with information at your request, and creating and publishing content relevant to you.
● To communicate with you and respond to your inquiries.
● To tailor our Services, content and communications to you in order to provide you with a better experience.
● To place marketing calls, send you marketing communications, and advertise to you on other websites, such as LinkedIn. For example, we may send you an email to alert you about product upgrades, special offers, updated information and other new products and services. Our marketing may be tailored to you, based on information such as your interests and preferences (which we may deduct from your interactions with our Site and email campaigns).
● To operate, evaluate and improve our business and develop new products and services.
● To understand and analyze the usage trends and preferences of users of our Services, to improve the Site, and to develop new products, services, features, and functionality (including anonymization of Personal Information).
● To enforce legal rights and comply with the law.
● To comply with an order from a government entity or other competent authority.
● To prevent or address potential or actual injury or interference with our rights, property, operations, users or others who may be harmed or may suffer loss or damage.
● To protect our rights, prevent fraud and/or comply with judicial proceeding, court order, or legal process served on Meritronics.
● To manage our customer, vendor and partner relationships.
● For other purposes for which we provide specific notice at the time of the collection of the information.
IV. MERITRONICS’S GROUNDS TO PROCESS PERSONAL INFORMATION
Meritronics processes Personal Information on the following grounds:
● You have consented to the processing of your Personal Information. For example, we may seek to obtain your consent for our use of cookies and similar technologies, or to send you marketing communications.
● We need your Personal Information to provide you with the services and products requested by you, or to respond to your inquiries.
● The processing is necessary for compliance with a legal obligation.
● The processing is necessary for the performance of a contract with you.
● We or a third party, have a legitimate interest in using your Personal Information. In particular, we have a legitimate interest in using your Personal Information for the purposes set forth in the table above.
V. HOW MERITRONICS MAY DISCLOSE PERSONAL INFORMATION
Meritronics may disclose the Personal Information we process about you to its own employees, to third parties retained by Meritronics to provide Services or to auditors, attorneys and other professional advisors, insurance companies and brokers and financial institutions, in all cases only as needed to fulfill the purposes described in this Policy or otherwise disclosed to you at the time of collection. When required by applicable law and as appropriate, we enter into data processing agreements or similar agreements with the third parties to maintain the privacy and security of the Personal Information that is processed. If Meritronics is involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of Meritronics assets or transition of service to another provider, Personal Information may be disclosed or transferred as part of such a transaction as permitted by law or contract. Meritronics may also disclose Personal Information in order to comply with the law, legal process and enforce legal rights.
VI. HOW MERITRONICS PROTECTS PERSONAL INFORMATION
Meritronics maintains administrative, technical and physical safeguards that Meritronics believes are appropriate to protect Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in Meritronics’s possession.
Meritronics completes periodic reviews of its databases, and has established specific time limits for data deletion, taking into account the type of data and its uses, mandatory retention periods and the statute of limitations.
VII. RIGHTS AND CHOICES
a. Potential, current and former customers, suppliers, vendors, business partners, website visitors and facilities visitors
You may choose not to use the Services, in which case no Personal Information about you will be collected or processed. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the Site. If you receive an email from us, you may opt out from receiving electronic marketing communications by clicking on the unsubscribe link provided within each electronic communication.
b. Job Applicants and Independent Contractors
Job applicants may choose not to provide Personal Information to Meritronics. However, to the extent it is not supplied, Meritronics would not be able to assess the suitability of such persons for employment and therefore to employ such persons. Similarly, we would not be able to enter into agreements with independent contractors who do not provide us with the Personal Information needed in order to retain them and pay them for their services.
c. Temporary Workers (employed by staffing agencies or other third parties)
Meritronics collects only limited personal information from temporary workers who are employed by staffing agencies or other third parties and who are assigned by such third parties to work at our facilities. Should such persons not provide such information to Meritronics, we would not be able to permit them to work at our facilities or to access our IT systems.
d. Consent
Where required by law, we obtain your consent for the processing of sensitive Personal Information. If we rely on consent for the processing of your Personal Information, you have the right to withdraw it at any time and free of charge. When you do so, this will not affect the lawfulness of the processing before your consent withdrawal.
e. Right of Access, Deletion and Transfer
In certain jurisdictions, you may have the right to (1) request access and receive information about the Personal Information Meritronics maintains about you, (2) update and correct inaccuracies in your Personal Information, (3) restrict or object to the processing of your Personal Information, (4) have the information blocked, anonymized or deleted, as appropriate, (5) transfer your Personal Information and (6) lodge a complaint with the relevant data protection authority in the country in which you are located, if applicable.
Those rights may be limited in some circumstances by local law requirements. You may exercise the rights specified in this section by contacting us as specified below.
VIII. DATA TRANSFERS
Personal Information that Meritronics collects may be stored, processed or transferred to any of Meritronics’s or third party vendors’ locations or computer systems, wherever located. Personal Information may be transferred to countries that do not have the same data protection laws as the country in which in which the data was originally collected. Regardless of where Meritronics stores, processes or transfers Personal Information, it will protect that information as described in this Policy. If you are located in the European Economic Area, we comply with applicable legal requirements to provide adequate safeguards for the transfer of Personal Information to countries other than the country where you are located. We may transfer Personal Information to countries for which adequacy decisions have been issued, use contractual protections for the transfer of Personal Information, such as the European Commission’s Standard Contractual Clauses, or rely on third parties’ certification to the EU-U.S. or Swiss-U.S. Privacy Shield Frameworks where applicable. You can obtain a copy by contacting us as provided in the “Contact Us” section below.
IX. LINKS TO OTHER SITES
This Privacy Policy covers the privacy practices of Meritronics and it does not cover the privacy practices of third parties on their websites and other features. Any information you provide on third-party sites or services is provided directly to the operators of such sites or services and is subject to those operators’ policies, if any, governing privacy and security, even if accessed through the Services. To the extent any features or linked websites you visit are not owned or operated by Meritronics, we are not responsible for the privacy policies or practices of theses third-parties.
X. CHANGES TO THIS POLICY
From time to time, Meritronics may amend this Policy. When we do, we will post an updated version of the Policy. If we make material changes to this Policy, we will notify you here.
XI. YOUR CALIFORNIA PRIVACY RIGHTS
Residents of California have the right to request a disclosure describing what types of personal information we have shared with third parties for their direct marketing purposes, and with whom we have shared it, during the preceding year. You may request a copy of that disclosure by contacting us at privacy@Meritronics.com.
XII. CONTACT US
If you have any questions, comments, or concerns about this Policy, or if you would like to exercise your rights in relation to your Personal Information, please contact us using the following contact information:
Meritronics Corporation
Email: sales@meritronics.com
C/O Human Resources Department
500 Yosemite Dr. Suite 108
Milpitas, CA 95035
United States